Job Description

VIVA is seeking a Full-Time Project Resource Manager to support Live and Virtual Event productions globally. This position is responsible for internal and external staffing of all project roles for VIVA Events & Projects including but not limited to Graphics Production, Video Production, Live Events, Virtual Events, Hybrid Events, Touring Events, Website Creation, and Marketing Campaigns.

This position will work from our Rockville, MD office and may require limited travel to show sites for exposure to teams and events.

Responsibilities:

Responsible for assigning resources and knowing the status of every project in the shop at all times.

• Expertly and logically assign resources to every project
• Manage the resources required in advance as to staff up or down as project requires.
• Monitor workloads, ensure workload is spread evenly between resources
• Work hand in hand with the management team and department heads to have a 100% grasp on our project/resources/scheduling/traffic at any given time
• Set up and attend project kickoff meetings and troubleshoot/set expectations in regards to timelines and resources
• Develop, maintain, and update status reports daily
• Coordinate with creative and other team members to monitor ongoing progress, make adjustments when required, proactively identify project issues, assist in issue resolution, and provide project updates
• Allocate in-house or freelance resources… which means you will proactively seek out freelance resources when necessary
• Manage competing priorities with efficiency.
• Contract negotiation and processing for external labor.
• Monitor and report on timesheets and staff utilization.

Qualifications:

• Minimum 6 years of experience in traffic/staffing assignment management in an agency environment or similar.
• Highly organized, adaptable, and creative
  

Requirements:

• Relevant Degree/Training in project management or similar
• Proficient in the operation of both MAC and PC computers
  
• Microsoft Office, iWork, and Google Suite proficiency
  
• Ability to learn proprietary software platforms for resource allocation (database structures)
• Willingness to handle diverse communication platforms (slack, email, phone, SMS, in-platform messaging, Box Sign)
• In-office attendance at least 3 day/week

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